The themes can get really whacky. ‘Wakanda’, where the couple wanted Afro-futuristic set designs based on the ‘Black Panther’ film.
Adding to the AI-inspired setting, the couple was escorted onto the stage by members of River Tribe and Dora Milaje Warriors and kickstarted the celebrations by powering up the neon champagne pyramid,” says Joel.
Another example is the “mythical world of Atlantis”, which was created for a couple’s sangeet.
“The guests were transported to an ethereal, underwater wonderland designed using AI. The decor included life-sized coral reefs and jellyfish lanterns,” he says.
“It took us three days to set up the venue. The idea was to offer an immersive experience. Even the food, drinks, and walkabouts were aligned with the theme.”
Moodboards to muhurthams
In cases of destination weddings and multi-day events, too, AI comes handy, creating a hassle-free experience, says Joel.
“There are apps that help track RSVPs, the dietary preferences of guests, rooming details — all updated in real time,” he explains.
“If they do face scanning through the applications, the guests can receive images of theirs in a couple of hours after the event. It’s not just about automation; it gives families clarity on what’s needed and when, without endless phone calls.”
AI-powered platforms such as Zola, The Knot, Canva Magic Design, and WeddingWire are also helping couples plan their weddings remotely — suggesting everything from colour palettes and photographers to budget allocation and vendor pairings.
“During the planning stage, to ensure how the ideas will look in real life, we use AR-enabled venue walkthroughs, allowing couples to preview how an event space will look with specific décor and lighting,” says Shana Selvam, director of Wedding Factory.
“AI-powered moodboards are highly effective to showcase references to clients. Especially with tools like Apple’s VR headsets, clients can actually ‘step into’ the venue without leaving their homes. In addition to this, digital invites, decor elements, motifs, all of these. It’s much faster, even if I draw half of a motif, AI can complete it for me, or give inspiration to work on the rest of it.”
One of the lesser-known uses of AI in guest management is identifying potential conflicts in seating arrangements — a game-changer at large family weddings. Planning teams can upload guest lists with additional metadata such as family branches, relationship tags, or prior groupings.
Machine learning models flag “problematic” seating arrangements based on manual inputs or past patterns, says Anju Sajeev, a freelance wedding decorator.
“During a recent wedding, we used an RSVP platform where we could tag certain guests based on family groupings and internal notes,” she explains.
“In this case, the family had informed us of a long-standing tension between two relatives. So we had marked them in separate guest groups at the backend, but they somehow got positioned in the same table. The system’s seating tool flagged this, and automatically suggested an alternative placing where they would be spaced apart. That small alert saved us from an awkward scene.”
